Adjustments

An Adjustment corrects the stock quantity when it does not match physical reality — due to damage, loss, miscounting, or data entry error. Because adjustments change stock without a physical movement, they require approval from a second person (manager or admin).

Adjustment statuses

Status	Description
Draft	Created but not yet submitted for approval
Pending	Submitted, waiting for a manager or admin to approve or reject
Posted	Approved and applied — stock has been updated
Rejected	Rejected by a manager or admin — no stock change

Adjustment flow

Staff creates → [Draft] → Staff submits → [Pending]
                                              ↓
                              Manager/Admin approves → [Posted]
                              Manager/Admin rejects → [Rejected]

Segregation of duties

• The person who creates the adjustment cannot approve it
• This prevents a single person from adjusting their own stock without oversight

Adjustment reasons

Reason	When to use
Damage	Items are broken or unusable
Loss	Items cannot be located
Found	Items previously thought lost have been found
Correction	A data entry error needs to be corrected
Other	Any other reason (describe in the note)